Payment Clearing at Jack Daniel's

Overview

Jack Daniel's, a well-known whiskey distillery, grappled with a resource-intensive task of clearing payments and managing accrual journal entries in SAP. Recognizing the drain on their time and resources, the company sought our expertise to automate this process.

Challenge

Jack Daniel's finance team faced several bottlenecks:

• Time-consuming manual clearing of payments in SAP.

• Tedious logging and management of accrual journal entries.

• Risk of errors and inconsistencies due to manual handling.

Solution

We integrated SAP GUI scripts into a Power Automate flow, resulting in a robust automation solution. This strategy had three core features:

• Automated Payment Clearing: Automated scripts now handle the clearing of payments in SAP.

• Accrual Journal Entries: Automated journal entry management streamlined the accrual process.

• Integrated Workflow: The Power Automate flow ensured seamless integration with existing systems.

SAP ERP connector

Initiating SAP Client in Power Automate Desktop

SAP light client initial screen

Part of VBScript code for SAP GUI payment processing

Results

Our automation intervention led to significant benefits:

• Time Savings: Reduced the time spent on clearing activities by 80%.

• Accuracy: Minimized the risk of human error in both payment clearing and journal entry management.

• Operational Efficiency: The finance team can now allocate more time to strategic tasks, thereby adding value to the organization.

  
  

Power Automate Desktop Workflow

Conclusion

By employing our automation solution, Jack Daniel's not only drastically reduced the time spent on manual tasks but also elevated their operational efficiency, allowing their finance team to focus on more strategic financial initiatives.